What Makes a Good Meeting?

 When choosing my focus for my blog reflection, I often look at my calendar agenda. I noticed that this past week and this upcoming week, there are a lot of meetings. Last week we had a staff meeting (November 7), a guest lecture meeting for my TL AQ (November 8), the weekly Media AQ course meeting (November 9), and a meeting with my father's doctor (November 10). This week, there will be a lunch meeting to coordinate the booking of translators (November 13), an AML monthly meeting (November 15) and Parent-Teacher interview meetings (November 16-17). This doesn't include the upcoming TDSB TL Facilitator meeting and UNESCO MIL Alliance meeting.

At the end of our most recent staff meeting, our principal commented that it was a good meeting. It made me wonder what counts as a good meeting. I turned to a Google search and was intrigued by the auto sentence completion options it offered. The categories immediately suggested the elements that can make or break a meeting.

• agenda
• facilitator / chair / leader
• room
• minutes

People don't usually like meetings. Take a glance at some of these "meeting memes".

I think the memes I chose to include here exemplify what the issues are with bad meetings. People want meetings to have meaningful purpose. To slide in one of the Media Literacy Key Concepts (#7, to be precise), they want the form and content to match, so if it's just information without discussion, people would often prefer an email (as the Gary Cole meme shows). Having said that, too much discussion that does not lead anywhere is just as annoying (ergo the meme with Tina Fey rolling her eyes). To help with the purpose, establishing a clear agenda and follow-up action items are vital. (That's the significance of the Toy Store and Mike Myers memes.) The way a facilitator runs the meeting is just as important. It's just like a lesson. The audience can't find it too boring or pointless. 

Our staff meeting was probably "good" because the content could not just be conveyed in a single email. There was the chance for people to ask questions and try out the new-to-us procedures. Big thanks to Farah Wadia for sharing information she learned from a recent workshop to help the rest of the staff with the K-8 portfolios. We didn't dawdle too long on any particular subject. Thank you Connie Chan for summarizing key ideas so succinctly and for taking notes. We also mixed it up a bit with short interactive pieces (i.e. a 1-minute sticky note "pop quiz") and multi-media, multimodal ways to present knowledge (i.e. a 10-minute video). If we walk away from a meeting feeling a bit smarter or more "in-the-know" than we did before, that makes a meeting a positive experience.